At the request of the former management of the Clinical Center (KCCG), at the end of 2019 and the beginning of 2020, the financial documentation of that institution, ending with 2014, was destroyed.
This results from the documentation that "Vijesti" had access to, in which KCCG's bank statements were marked as worthless documentation.
"Based on the documentation received from the State Archives, the documentation in the period 2002-2008. and 2011-2014. was destroyed on the basis of the request of the Commission for the list of worthless registration material KCCG, from December 6, 2019", answered "News" from the largest health institution.
The KCCG "News" unofficially said that on December 6, 2019, that health institution created a Commission for the list of worthless registry material created in the work of the registry, i.e. financial and accounting documentation.
After that, they asked the State Archives, after checking the inventory, for permission to destroy the listed worthless material.
"The fact is that KCCG has extensive documentation and that it must be extracted, but the destruction of only the financial documentation was requested... In addition, we were informed that it was also verbally requested to extract the documentation for 2015, but this was not done." explained a source from KCCG.
They state that, in addition to financial business documentation, KCCG also keeps medical documentation, which must be permanently preserved, which also takes up a huge amount of space.
"From that side, the need to destroy is understandable, but it can be done differently, and not in a way that leaves doubt... From the report submitted to us, it can be seen that the removal was requested for the period 2002-2008. year and 2011-2014. year. In the report submitted to us by the head of economic and financial affairs, it is written that in accordance with the needs of the service, they turned to the legal service that it was necessary for them to free up space for storing and archiving documents, and that they connected them with the State Archives of Cetinje, which carried out an inspection into the documentation that needs to be removed, introducing them to the necessary procedures that must be followed when sorting the documentation for removal. They also informed us that this was done by a three-member committee of the KCCG with representatives of the State Archives and that they listed worthless material on six pages", explains the interlocutor of "Vijesti".
In the Decision approving the destruction of the worthless registry material created in the work of the Clinical Center, it was explained that the representative of the State Archives and the members of the KCCG Commission, after reviewing the listed worthless registry material that is proposed for removal by the Minutes of December 6, 2019, stated that in the proposed material there are no documents representing archival materials, and according to the list of categories of registry materials, the storage period has expired, so it was accordingly decided as in the disposition.
That documentation was destroyed at the end of January 2020, which the State Archives was informed about.
From the list of worthless registry material that is proposed for removal, it can be seen that for the year 2002, the diary of the treasury was destroyed, for which the storage period of 10 years had expired - five diaries.
The cashier's diary was also destroyed for the following year, as well as for 2004, 2005 and 2006. For 2006, copies of the accounts of the Ministry of Internal Affairs, one binder were also destroyed.
Copies of the accounts of the MUP were destroyed for 2007 and 2008 as well.
For 2011, 15 registers of orders given to cashiers were destroyed, for which the retention period was shortened from 10 to five years, as well as supplier invoices, corrections, payments to suppliers, cessions, statements of all commercial banks, fuel bills, postings, outgoing customer invoices , commodity circulation list...
For the following year, 17 registers of orders issued to cashiers, 41 registers of incoming supplier invoices, a register containing payments to suppliers, 26 registers of bank statements, three registers of fuel debits, accounts for the Ministry of Interior were destroyed.
There is a similar list of material destroyed for 2013, which includes 12 registers of orders issued to cashiers, 37 registers of supplier invoices, one payment to suppliers, and 31 registers of bank statements.
Also destroyed were four filers of fuel debit and discharge documents, 83 filers of outgoing customer invoices, a filer of posting orders...
For the year 2014, the list of listed worthless material includes 42 registers of incoming supplier invoices, one payment to suppliers, 16 registers of orders issued to cashiers, 27 registers of bank statements, documentation on fuel debits and discharges.
Article 11 of the Law on Archival Activities, creators and holders of public registry materials are obliged to regularly extract worthless registry material from it and select archival material, in accordance with the list of categories of registry materials, and the content and method of creating the list is prescribed by the ministry.
The list of categories of registry materials is determined by the creators, that is, the holders of registry materials, and approval of the list from paragraph 3 of this article is given by the State Archives.
Article 12 prescribes the destruction of worthless registry material, more precisely that the holders of public registry materials are obliged to, after selecting the archive material, destroy the worthless registry material in accordance with the regulation from Article 17 of the Law.
"During the destruction of worthless registry material, measures must be taken to protect the confidentiality of data, whose unauthorized access could harm public or private interest," the Law states.
The procedure for extracting, selecting and handing over is prescribed by Article 17, which states that the procedure for extracting and destroying worthless registry material, selecting, evaluating, listing and handing over archival materials, determining retention periods, as well as the content and method of keeping records of archival materials is prescribed by the Ministry.
Documents from 2014 left before the deadline?
Although the storage period is five years, in 2019, the destruction of the documentation from 2014 was requested and approved.
From that year, 42 binders of incoming invoices from suppliers, one binder of payments, 16 binders containing cash registers, 76 binders of outgoing customer invoices, and 27 binders of bank documents were destroyed.
The documentation of bookkeeping, fuel, warehouse documentation was also destroyed.
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