Former employees of the Inspection Administration left behind documentation in the rented premises that would take a whole year to list, as well as tenant debts of almost 36.000 euros, which has led to lawsuits.
This, among other things, is stated in the information from the State Property Administration, which the Government considered at its session two days ago.
It was specified that in just one area, in the Podgorica settlement of Zabjelo, there are more than 350 packages of documentation.
Therefore, the Government has tasked the State Archives, in cooperation with the State Property Administration, to take over the documentation by the end of next week at the latest, "taking care to ensure safe and legal packaging of the documentation in its original condition - with photocopies, transport and temporary storage, without prior inventorying it, given the scope and urgency of the procedure."
According to information from "Vijesti", the Property Administration, headed by Koča Đurišić, should provide space for temporary storage of documentation, while a special commission, in coordination with the State Archives, will be in charge of the inventory.
The Government has tasked the Administration to pay its debts and rent by the end of the year, and the Ministry of Finance to allocate the missing funds from the Current Budget Reserve, if necessary.
The Directorate for Inspection Affairs has not existed since the beginning of October last year, and its employees have been taken over by ministries and other state administrative bodies.
The information published on the Government's website states that the premises, which are under lease, contain extensive documentation from the jurisdiction of the former Inspection Affairs Directorate, which the officials never took over after transferring to other state bodies.
"...On February 28, the State Property Administration sent an official letter to the 30 ministries, administrations, and institutes that took over the employees of the former Inspection Affairs Administration, to delegate three members to the commission to take over the documentation that was under their jurisdiction and that is located in the leased premises," the document states.
It is emphasized that on March 11, the State Property Administration formed the first Commission with members from the Ministry of Finance, which would deal with the inventory, takeover, determination of the status of abandoned documentation, as well as taking measures for its archiving or submission to competent institutions.
"When the Commission visited the business premises of the 'Razvršje' building, it saw that a large part of the documentation remained in the same place. Most of the documentation was arranged in packages and, based on what was indicated on the packages, it was documentation of general services... The Commission sorted some of the documentation that was not packaged by services. The largest part of the work in the 'Razvršje' business building was the offices that housed the archive/office of the former Directorate for Inspection Affairs...", the information specified.
The commission, according to the information, continued its work and began sorting the documentation located in the archive premises - case by case.
"On March 21, the President of the Commission, taking into account the volume of work, sent an email to the State Property Administration stating that he believes that the existing Commission should be expanded or additional committees should be formed to be involved in the inventory and takeover of the documentation of the former Inspection Affairs Administration in order to classify it more quickly, easily and accurately by organizational units. He also states that there are over 350 packages of documentation in the premises at Vojisavljevica bb. The President of the Commission believes that with this model and pace of work, the documentation in all leased premises cannot be inventoried and taken over even in a year," it was emphasized.
The State Property Administration says that, despite all the goodwill to resolve the problem with the documentation that remained in the leased premises, they believe that "they do not have enough personnel, administrative or professional knowledge in the field of archival activities to resolve the problem of listing and taking it over from the former Inspection Affairs Administration."
"...Because the State Property Administration is not competent for the above. Article 16, paragraph 1 of the Law on Archival Activities, defines that in the case when the creator, or holder of public registry and archival materials, who ceases to operate, has no legal successor, his materials are taken over by the State Archives," the information explains.
More than 78.000 euros needed for rent by the end of the year
The State Property Administration notes that the rent for the aforementioned premises has not been paid to the landlords since October (six months), and lawsuits are being filed by the landlords due to non-payment of rent. The amount involved is almost 36.000 euros.
The rent will be paid by the end of the year, for which more than 78.000 euros should be set aside.
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